Privacy Policy

Last updated: 30 September 2026

1. Data controller

The controller of your personal data is Scense sp. z o.o., with its registered office at ul. Monopolowa 6, 51-501 Wrocław, Tax Identification Number (NIP): 8952294527, referred to below as “Scense” or “we”.

For matters relating to the processing of personal data and the exercise of your rights, you can contact us:

  • by email: info@scense.pl;
  • by post: at the registered office address given above.

2. What data do we process?

The scense.pl website provides information about our business, products and projects, and allows you to contact Scense using a contact form. We do not operate an online shop, user accounts or newsletter subscriptions on this website.

Contact via the form

If you use the contact form, we process the full name, company or organisation name, email address, optional phone number, selected enquiry type and message content that you provide. Your message may also contain other personal data that you choose to share with us.

We use this data to handle your enquiry, provide a response and conduct further correspondence about your matter.

We may process personal data in connection with:

  • contacting us — this includes your email address and the data you provide in a message, attachments or during a conversation, such as your full name, phone number, company name and job title;
  • using the website — this includes technical data transmitted when connecting to the server, such as your IP address, the date and time of the connection, the address of the requested page, information about your browser and operating system, and error messages.

The scope of technical data depends on the server configuration and the information sent by your browser.

3. Purposes and legal bases for processing

We process data for the following purposes:

Handling correspondence and enquiries

We use data to reply to messages, provide information and conduct further correspondence about the matter raised. The legal basis is Article 6(1)(f) of the GDPR — our legitimate interest in communicating with people interested in Scense’s activities.

Taking steps prior to entering into a contract

If you contact us to enter into a contract to which you will be a party, the legal basis for processing the data necessary to take steps at your request is Article 6(1)(b) of the GDPR. When we communicate with a representative of a company or organisation, the legal basis for managing that relationship is Article 6(1)(f) of the GDPR.

Website operation and security

We use technical data to make the website available, diagnose errors and prevent misuse. The legal basis is Article 6(1)(f) of the GDPR — our legitimate interest in maintaining a functional and secure website.

Establishing, exercising or defending legal claims

Where necessary, we may process data to protect our rights. The legal basis is Article 6(1)(f) of the GDPR.

4. Is providing data mandatory?

Providing data in correspondence is voluntary. However, if you do not provide contact details or the information needed to handle your matter, we may be unable to respond or prepare an offer.

When you visit the website, some technical data is transmitted automatically as a result of establishing a connection with the server.

Using the contact form is voluntary. To send a message through it, you must complete the fields marked as required. The phone number is optional. Without an email address, we cannot respond electronically.

5. Who do we share data with?

To the extent necessary to fulfil the purposes described above, data may be accessible to:

  • the website hosting provider — JDM.pl;
  • the email service provider;
  • providers of technical support for the website and IT systems;
  • legal advisers, where their involvement is needed to handle a matter or protect our rights;
  • authorities entitled to receive data under applicable law.

Entities processing data on our behalf act under appropriate contractual arrangements and only within the scope of the services they provide.

6. Processing data outside the European Economic Area

The hosting and email provider maintains its servers and infrastructure in Poland. This means that data stored directly on its hosting infrastructure is not transferred outside the European Economic Area (EEA).

7. How long do we retain data?

We retain data for a period appropriate to the purpose for which it is processed:

  • routine correspondence and enquiries — for the duration of handling the matter and for 6 months after it is closed;
  • data relating to the preparation of a contract — for the duration of discussions and, once a contract is concluded, in accordance with the rules applicable to its administration;
  • server logs — in accordance with the hosting provider’s policy (usually 30–90 days);
  • data needed to defend against or pursue claims — until the applicable limitation period expires and, if proceedings are initiated, also for the time necessary for their final conclusion and enforcement of the decision.

If specific data is needed to investigate a security incident, we may retain it for the time necessary to investigate the incident and protect the rights associated with it.

8. Your rights

Subject to the conditions set out in the GDPR, you have the right to:

  • access your data and receive a copy;
  • rectify inaccurate data and complete incomplete data;
  • have your data erased;
  • restrict processing;
  • data portability — where processing is automated and based on consent or a contract.

You may also object to processing based on our legitimate interest on grounds relating to your particular situation.

To exercise your rights, email info@scense.pl. The extent to which individual rights can be exercised depends on the legal basis for processing and the circumstances of the matter.

If you believe that we are processing your data unlawfully, you may lodge a complaint with the President of the Personal Data Protection Office in Poland. Information about lodging complaints is available at uodo.gov.pl.

9. Analytics, advertising and automated decisions

We do not use Google Analytics, Meta Pixel or other tools for analytics or advertising-based user tracking on the website.

In connection with your use of the website and contact with us, we do not make decisions about you based solely on automated processing that would produce legal effects or similarly significantly affect you.

Cookies and privacy settings

We use Complianz on our website to manage cookie preferences. The tool stores information about your choice to remember your preferences and apply them during subsequent visits.

Detailed information about the cookies and similar technologies we use, their purposes and how long they remain active is available in the Cookie Policy.

10. Policy updates

We update this policy when our data processing practices, website features or applicable laws change. The current version is available on this page, together with its update date.